Submission checklists › Toronto Building

Occupancy of a Building: Authority to Occupy

City of Toronto: Toronto Building · version January 28, 2022, Rev. 02

Cover letter including

1	Brief description of the area to be occupied
2	Contents of the submission

Application forms

3	Authority to Occupy Application Form

Fire alarm system / emergency voice system (required when applying to occupy a Part 3 building, after the inspector confirms the building is ready)

5	Written confirmation from the installer that the system has been installed as per CAN/ULC-S524.
6	Verification of partial fire alarm systems tested and documented as per CAN/ULC-S537 (no deficiencies, including smoke detector sensitivity data and an audibility report indicating ambient and alarm signal sound pressure levels throughout the floor area).
7	Electrical Safety Authority certificate
8	ULC Monitoring test documentation certificate.
9	Copy of zones on Annunciation Panel
10	Copy of Sequence of Operations – 2 Stage or interconnected with another building.
11	Copy of specifications for detectors installed – Heat, Smoke, Air Duct Smoke, Combo Smoke/Carbon Alarms
12	Fire Shutters – installer's certificate along with drop test documentation & sequence of operation procedures as per NFPA 80.
13	Electrical Engineer's final letter with stamp (date and signature in stamp)

Sprinklers

15	Contractor's Material and Test Certificates for above ground piping (supplied or IAO equivalent).
16	Contractor's Material and Test Certificates for below ground piping (supplied or IAO equivalent).
17	Fire pump manufacturer's certified pump shop test characteristic curve
18	Results of a field acceptance test in conformance with NFPA-20 with the fire pump manufacturer present
19	Sprinkler compliance letter as per NFPA 13 – 2007
20	Dry sprinklers installed YES / NO
21	If YES, Contractor's Material and Test Certificate including system capacity
22	Copy of specifications of the different types of sprinkler heads installed.
23	Window sprinklers installed YES / NO
24	If YES, Contractor's Material and Test Certificate including system capacity (if a separate permit is required, provide an electrical engineer review letter.)
25	Mechanical Engineer's final letter with stamp (date and signature in stamp).
26	Mechanical Engineer's review letter for window sprinkler system.
27	Backflow preventer test report.

Standpipe system

29	Report to Toronto Building of test of Standpipe System
30	Contractor's Material and Test Certificates for above ground piping (supplied or IAO equivalent)
31	Contractor's Material and Test Certificates for below ground piping (supplied or IAO equivalent).
32	Fire pump manufacturer's certified pump shop test characteristic curve.
33	Results of a field acceptance test in conformance with NFPA 20 – 2010 with the fire pump manufacturer present.
34	Installer's letter stating installation of Standpipe and Hose Systems as per NFPA 14 – 2010
35	Installer's letter stating the system complies with 3.2.9 of the Ontario Building Code, and the result of the hydrostatic test of the completed system.
36	Engineering report demonstrating the inlet and outlet pressures and the settings for listed devices to prevent residual pressure from exceeding 689 kPa (100 PSI) at all 38 mm hose valves. This information must also confirm all devices are appropriately set.
37	Complete list of PRV settings including static pressure and residual pressure.
38	Backflow preventer test report.
39	Mechanical Engineer's final letter with stamp (date and signature in stamp).

Elevators, lifts, moving walks and escalators

41	TSSA certificate
42	Letter from elevator installer linking TSSA certificate # with elevator # as designated by Arch. Dwgs.

Emergency generator

44	Installation and test documentation as per CAN/CSA C282-05
45	Day tank – size and float setting for refill, including the mechanical engineer's letter on tank filling control.
46	TSSA commissioning report for start of emergency generator operation.

Fire safety plan

48	Fire Safety Plan as per Ontario Fire Code Section 2.8 – submit 2 copies to Toronto Fire Services prior to occupancy.

Maglock system

50	Maglock devices installed YES / NO. If YES, then:
51	System Engineer's review letter
52	Installer's Declaration – Electromagnetic Locking Devices Form
53	Written confirmation from installer that the system has been installed as per CAN/ULC-S524-06 if not in building version.
54	Verification of partial fire alarm systems will be tested and documented as per CAN/ULC-S537-04 if not in building version.
55	Electrical Safety Authority certificate

Pre-action system

57	Pre-action system installed YES / NO. If YES, then:
58	System Engineer's review letter
59	System test certificate
60	Written confirmation from installer that the system has been installed as per CAN/ULC-S524-06 if not in building version.
61	Verification of partial fire alarm systems will be tested and documented as per CAN/ULC-S537-04 if not in building version.

Fire suppression system

63	Fire suppression system installed YES / NO. If YES, then:
64	System test certificate
65	Written confirmation from installer that the system has been installed as per CAN/ULC-S524-06 if not in building version.
66	Verification of partial fire alarm systems will be tested and documented as per CAN/ULC-S537-04 if not in building version.

Consultants' letters

67	Consultants' letters including sign-off from all disciplines (Architect, Structural, Mechanical, Electrical Engineer). Refer to Attachment #1 (below) for items each discipline should take into consideration when signing off. Discuss sign-off reports with the inspector assigned to the file.

Attachment #1: documentation requirements for occupancy or partial occupancy (consultants' letters)

1	Architect – including Barrier Free Suites
2	Architect – fire-stopping and smoke seal methods for all applications
3	Structural Engineer – shoring, footing, foundation, structure and geotechnical sign-offs
4	Mechanical Engineer
5	Electrical Engineer
6	Life safety system commissioning letter as per OBC
7	ESA certificate
8	Elevator Company – clearance letter with reference to Cab # as per issued permit drawings and TSSA certificate.
9	TSSA certificate for each elevator cab commissioned
10	Railing Company – load requirements and test results, tempered glass/laminated, Engineer's letter with reference to 4.1.5.14 Loads on Guards Part 4 and 3.3.1.17 Guards Part 3 of the O.B.C.
11	Window / Curtainwall Company – Engineer's letter stating load/impact requirements as per 4.1.5.14 Part 4 and 3.4.6.6, 3.3.1.18 Part 3 of the O.B.C.
12	Rooftop Anchors – Structural Engineer
13	Landscape Architect
14	Surveyor final letter
15	Interior Glass – tempered or laminated
16	Green Roof – By-law 583-2009 – Architect or Engineer letter documenting a successful test
17	Spray Foam Insulation – specs, installer's certificate and Engineer's sign-off letter
18	Specification sheets for Flame Spread and Smoke Development of interior wall and ceiling finishes
19	Record of site condition, if not already provided to the City, from the Ministry of the Environment
20	Backflow preventer test report for domestic water main line
21	Foundation Survey, if not already provided

Notes

69	All documents, certificates, letters and calculations must reference the permit number and permit address, and can include the convenience address if applicable.
70	All documents, certificates, letters, calculations, etc. are to bear ink or electronic original signatures, and the name of the person signing shall be legible, printed or typed below the signature. Unless stated otherwise, all documents shall be stamped, signed, sealed and dated.
71	Documentation is to be on the prescribed forms supplied or, where a form is not prescribed, on the letterhead of the contractor.
72	Only original documents are acceptable. Photocopies or facsimile-reproduced documents will not be accepted.
73	Documents, certificates, letters, calculations, etc. shall not contain vague or qualifying words or phrases such as: to the best of our knowledge, appears to be, in reasonable compliance with, assumed, etc.
74	All prescribed forms are to reference the most recent edition referenced in the Ontario Building Code.
75	All documents, certificates, letters, calculations, etc. shall be provided for review directly to the Building Inspector via email prior to field inspection/testing of the required fire system(s), and will be submitted electronically and itemized in a binder on site.
76	A separate occupancy permit is required for each stage of occupancy. Before any part of an unfinished building can be occupied, the structure must meet the Ontario Building Code. Occupancy permit requirements are set out in Division C, Part 1, Article 1.3.3.1 of the Ontario Building Code.
77	Requests for occupancy require a minimum of 10 business days' advance notice prior to inspection. Contact your area building inspector to make an appointment for an occupancy permit inspection.
78	Fees: the occupancy permit fee covers the first five hours of inspection time. Additional time is charged hourly.

Submission requirements for building permit application are governed by Article 3 of Toronto Municipal Code, Chapter 363. This checklist identifies the scope of information typically required to support processing of this type of application in accordance with Chapter 363. Nevertheless, it is the responsibility of the applicant to consult with the approval authority prior to application submission to confirm the submission requirements for more complex applications. This checklist is not intended to be exhaustive. Other information necessary for the complete review of the building permit submission may be required by the Chief Building Official and in accordance with § 363.

Permits this checklist is for

Occupancy Permit (partial / full)

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