Submission checklists › Toronto Water & ECS

MECP Environmental Compliance Approval (ECA): Municipal Sewage Works (Types A, B, D)

City of Toronto: Toronto Water (Transfer of Review) / MECP · version Toronto Water EM&P November 2020, Rev. 2; ECS Third Party & Utility Review / Toronto Water May 13, 2021

The checklist is provided only to facilitate the review and to check the currency and validity of the information. The onus is on the proponent to provide the required information. Prior to application submission, it is recommended that the proponent review both the TPUR and Transfer of Review (ToR) internal checklists to ensure the submission meets City of Toronto review requirements.

Cover letter including

1	Project and location of the proposed works
2	Description of the proposed work / reason for the application
3	Contact name and phone number
4	Construction details and schedule
5	Estimated costs for proposed watermain works
6	Review fee amount (i.e. indicate all categories of proposed sewer works); confirm if payment is included or will follow
7	Statement indicating compliance with O. Reg. 255/11 as required under the EPA, Section 20, and that a copy of the complete submission has been sent to the appropriate Local District Office of MECP
8	Statement confirming that Toronto Water has reviewed the proposed project and granted approval in principle.
9	Confirmation from the applicant that: They acknowledge that MECP's ECA certificate may contain conditions requiring the development of an operation and maintenance program, including a spill contingency plan for the works All necessary water quality and quantity controls designed for the project are to be constructed and put into operation within the same timeframe
10	Index/List of engineering drawings (including drawing name, drawing number, revision number & revision date)
11	Operating Authority contact info (the ECS Case Manager will provide)

Application forms

12	MECP Environmental Compliance Approval (ECA) Application Form: Two (2) complete and original copies, signed and dated by authorized representatives of the Proponent and the designated Municipal Authority for Transfer of Review applications One (1) complete and original copy, signed and dated by the same, sent to the local Ministry District Office that has jurisdiction over the area where the facilities are located
13	MECP Pipe Data Form (current version posted on the MECP web site) identifying all proposed works (watermain, storm, sanitary and forcemain) that require approval; one (1) copy
14	MECP Transfer of Review Program for Sewage Works, Application Submission Checklist (created by Toronto Water – Transfer of Review, Approvals & Partnerships Unit)

Administrative documentation

15	Proof of Legal Name (e.g. Articles of Incorporation filed under the Corporations Information Act or the most current registration filed under the Business Names Act, 1990).
16	Proof of Signing Authority (e.g. company letter/documentation proving the applicant has signing authority to bind the corporation).
17	Other associated approvals: a) CNR, rail authority, or MTO permits or approvals b) TRCA or Conservation Authority approvals for works within their regulated areas c) If the works are located on private property not under control of the City, provide the easement agreement registered in favour of the City d) Confirmation that TRCA or the MNRF District Office was consulted if stormwater works discharge to a surface water body (if applicable) e) Consent letter of the owner of receiving works/flows if stormwater discharges to a location (or works) not owned by the applicant
18	Consent of property owner: If the Proponent does not own the land where the works are to be constructed, provide the land owner's signed document including their name and address to allow the construction of the works If the Proponent is not the sole owner of the land where facilities are being installed, provide written consent of all land owners
19	MECP Procedure F-6-1 Compliance Letter: documents compliance with the procedure and/or describes the mitigation(s) incorporated into the design to reduce/minimize the hazards.
20	Review and administrative fee, payable to "Treasurer, City of Toronto" by certified cheque, bank draft or money order. Include purchaser's name and address. If the fee is paid by EFT or wire, provide a copy of the payment/remittance advice with the payment details (company name, payment date, payment reference, etc.)
21	Environmental Assessment (EA) or TPAP: environmental regulatory compliance. Provide the Notice of Completion of the Environmental Project Report and Minister's Notice.
22	Exemption letter confirming that on-site SWM works are exempt from approval under the OWRA by O. Reg. 525/98 (if applicable).
23	Proposed vs Existing letter-size Key Plan(s): a schematic key plan showing proposed versus existing facilities for each of storm sewers, sanitary sewers and watermains. It highlights the proposed works and at a minimum shows the north arrow, pipe diameter, length and material, and the distance from the upstream and downstream ends to the closest intersection and street name. Multiple key plans are acceptable and/or required to show information at a legible scale. Two (2) copies.
24	Correspondence related to the City's approval of exemptions for TW infrastructure provided through the design review process.
25	TPUCC sign-off: sign-offs from utility companies whose plant is located within 2 metres of the proposed works.
26	TW & ECS sign-off: design review comments pertinent to this application are closed through the CRR design submission process
27	Electronic files to be provided for the final documents. A CD, DVD or USB including digital copies of all documents included in the application: The CD, DVD or USB provided only includes PDF files for the application. No zipped files and no folders. Each PDF file should be properly named to describe the digital document (e.g. DWWP/ECA Form, Pipe Data Form, Engineering Drawings, Key Plan, FSR/SWM Report; abbreviation is acceptable), with each digital document submitted as a separate PDF file. Multiple pages of plans/engineering drawings must be grouped into a single PDF file. All PDF files must be submitted without any restrictions (no locked files).

Engineering drawings

28	Full-sized set of Engineering Drawings (signed & sealed by a Professional Engineer registered with PEO). Paper folded to 8.5x11" with the title block exposed, one (1) copy.
29	The engineer's seal should be signed and dated and placed on the drawing proximate to the engineer's employer (City or Consultant)
30	City Right-of-Way, property lines and easements shown and labelled on all plans. For complicated sites with multiple ownerships, label the ownership parallel to the line on the appropriate side, correctly denoting the split in ownership.
31	Cover Sheet (with project, owner, consultant, package number, date, purpose: issued for permit review)
32	Index of Drawings Sheet (drawing #, drawing title, revision date)
33	Key Plan (showing sheet numbers and locations)
34	General Notes Sheet(s) (include all City construction notes + others as required by the Engineer of Record)
35	Plan and Profile Drawings (1:200 horiz. & 1:100 vert.)
36	Sections Drawings
37	Details Sheets
38	Composite Utilities Drawings
39	Erosion and Sedimentation Control Plan
40	Grading Plan
41	Drainage Area Plans
42	Reference Plan (if easement is required), one (1) copy

Technical / supporting information

43	Hydrogeological Investigation Report (signed & sealed by a Professional Engineer registered with PEO) (if required), one (1) copy
44	Functional Servicing Report (signed & sealed by a P.Eng. registered with PEO), one (1) copy
45	Geotechnical Report (signed & sealed by a P.Eng. registered with PEO) which includes pavement design and pipe bedding design, one (1) copy
46	Design Brief (signed & sealed by a P.Eng. registered with PEO), two (2) copies: storm, sanitary and/or combined sewer design sheets, including a capacity assessment of at least one leg of existing sewer downstream of the proposed sewers, as a minimum confirmation that the existing downstream system has capacity to receive the proposed flow without any adverse effects.
47	Contingency Plan for possible overflows if the application is for a forcemain or siphon, etc. (if applicable)
48	Stormwater Management (SWM) Report (signed & sealed by a P.Eng. registered with PEO) if the application includes stormwater management works to control/mitigate the quantity or quality of stormwater.
49	If Oil/Grit Separators (OGS) are used for quality control, provide an Operations & Maintenance Manual including: Information on total catchment area, sediment storage capacity (m³ or L), oil storage capacity (m³ or L), total capacity (m³ or L), maximum treatment flow rate, and cleanout frequency Technical data sheet for the specific model of OGS
50	Source Water Protection Plan: if the works are in an area where they are considered a significant threat to sources of drinking water (if required)
51	Groundwater discharge to sanitary/combined or storm sewers (if required): A letter from a mechanical engineer confirming the groundwater discharge rate, and a letter from a sewage design engineer confirming groundwater is being excluded to the maximum possible extent, signed and sealed Copy of the signed groundwater discharge agreement (if executed) (2 copies); otherwise provide correspondence from Toronto Water, Environmental Monitoring Protection unit regarding discharge approval
52	Frost penetration calculations (if applicable): insulation details for watermains, sewers and service connections adjacent to ventilated underground structures or where there is insufficient ground cover; refer to City standard T-708.01-4 and provide frost penetration calculations.

Common errors: drawing package

1	Missing General Notes or Details sheets
2	Ensure design data on drawings refers to the correct specification
3	Inconsistencies in text and line work between plan vs. profile
4	Inconsistencies between design drawing & pipe data form
5	Incorrectly calculated pipe slopes (from inverts)
6	Pipes missing from plan or profile
7	Add notes and details to the drawings for access/location of groundwater monitoring stations.
8	Add existing pipes/conduit/plant for crossings to profiles, dimension separation
9	Only label sewers/watermain as "Proposed" if the infrastructure is part of this application. Indicate "Future" for pipes subject to later applications and "Existing" for existing pipes.
10	Include specifications for abandonment/removal of pipes on drawings
11	Other drawings missing from package
12	Provide more detail in constrained areas (additional sections to demonstrate separation/functionality, etc.)

Common errors: applications

13	Incomplete form
14	Submitted an outdated application form
15	Transfer of Review checklist incomplete or missing
16	Incomplete description of works on the application form and/or cover letter
17	Provide copy of transmittal for concurrent circulation to MECP
18	Provide written sign-off/permit from affected parties: TRCA / CN / CP / private land owner.
19	Missing corporate registration.
20	Incorrect authorized signature. Must be able to bind the corporation
21	Missing pipe data form
22	Ensure Key Plan matches design drawings
23	Compliance letter for F-6-1 missing
24	Completed Environmental Screening incorrectly
25	Paper forms submitted without original signatures

Common errors: other

26	Submitting a design change as part of an ECA/DWWP application instead of through S110/CRR. Similarly, submitting permits without having closed the CRR/S110 review comments. This really bogs down the permitting process and is the most frequently occurring item on this list.
27	Resubmission didn't fully address previous comments
28	Missing sewer design sheets and/or hydraulic calculations
29	Confirm design flows from design sheet and reports
30	Missing head loss calculations

Permits this checklist is for

Environmental Compliance Approval (ECA): Municipal Sewage Works

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