Submission checklists › Toronto Water & ECS

Municipal Drinking Water Works Permit (DWWP)

City of Toronto: Toronto Water (Transfer of Review) / MECP · version Toronto Water EM&P November 2020, Rev. 2; ECS Third Party & Utility Review / Toronto Water May 13, 2021

The checklist is provided only to facilitate the review and to check the currency and validity of the information. The onus is on the proponent to provide the required information. Prior to application submission, it is recommended that the proponent review both the TPUR and Transfer of Review (ToR) internal checklists to ensure the submission meets City of Toronto review requirements.

Cover letter including

1	Project and location of the proposed works
2	Description of the proposed work / reason for the application
3	Contact name and phone number
4	Construction details and schedule
5	Estimated costs for proposed watermain works
6	Review fee amount (i.e. flat rate watermain amount); confirm if payment is included or will follow
7	Statement indicating that a copy of the complete submission has been sent to the appropriate Local District Office of MECP
8	Statement confirming that Toronto Water has reviewed the proposed project and granted approval in principle.
9	Index/List of engineering drawings (including drawing name, drawing number, revision number & revision date)
10	Operating Authority contact info (the ECS Case Manager will provide)

Application forms

11	MECP Form 1 – Record of Watermains Authorized as a Future Alteration: two (2) copies originally signed and dated by a P.Eng. and an authorized representative of the owner, the City of Toronto (i.e. Directors and Managers of Engineering and Construction Services). Use Form 1 or Form 2, not both.
12	MECP Form 2 – Record of Minor Modifications or Replacements to the Drinking Water System: two (2) copies originally signed and dated by a P.Eng. and an authorized representative of the owner, the City of Toronto. Use Form 1 or Form 2, not both.
13	City of Toronto Supplement A Form: two (2) copies originally signed and dated by an authorized representative of the Proponent.
14	City of Toronto Supplement B Form: two (2) copies originally signed and dated by an authorized representative of the Landowner.
15	MECP Pipe Data Form (current version posted on the MECP web site) identifying all proposed works (watermain, storm, sanitary and forcemain) that require approval; one (1) copy
16	MECP Transfer of Review Program for Watermain Works, Application Submission Checklist (created by Toronto Water – Transfer of Review, Approvals & Partnerships Unit)

Administrative documentation

17	Proof of Legal Name (e.g. Articles of Incorporation filed under the Corporations Information Act or the most current registration filed under the Business Names Act, 1990).
18	Proof of Signing Authority (e.g. company letter/documentation proving the applicant has signing authority to bind the corporation).
19	Other associated approvals: a) CNR, rail authority, or MTO permits or approvals b) TRCA or Conservation Authority approvals for works within their regulated areas c) If the works are located on private property not under control of the City, provide the easement agreement registered in favour of the City
20	MECP Procedure F-6-1 Compliance Letter: documents compliance with the procedure and/or describes the mitigation(s) incorporated into the design to reduce/minimize the hazards.
21	Review and administrative fee, payable to "Treasurer, City of Toronto" by certified cheque, bank draft or money order. Include purchaser's name and address. If paid by EFT or wire, provide a copy of the payment/remittance advice with the payment details (company name, payment date, payment reference, etc.)
22	Environmental Assessment (EA) or TPAP: provide proof of public consultation
23	Proposed vs Existing letter-size Key Plan(s): a schematic key plan showing proposed versus existing facilities for each of storm sewers, sanitary sewers and watermains, highlighting the proposed works and at a minimum showing the north arrow, pipe diameter, length and material, and the distance from the upstream and downstream ends to the closest intersection and street name. Two (2) copies. Include correspondence related to the City's approval of exemptions for TW infrastructure provided through the design review process.
24	TPUCC sign-off: sign-offs from utility companies whose plant is located within 2 metres of the proposed works.
25	TW & ECS sign-off: design review comments pertinent to this application are closed through the CRR design submission process
26	Electronic files to be provided for the final documents. A CD, DVD or USB including digital copies of all documents included in the application: The CD, DVD or USB provided only includes PDF files for the application. No zipped files and no folders. Each PDF file should be properly named to describe the digital document (e.g. DWWP/ECA Form, Pipe Data Form, Engineering Drawings, Key Plan, FSR/SWM Report; abbreviation is acceptable), with each digital document submitted as a separate PDF file. Multiple pages of plans/engineering drawings must be grouped into a single PDF file. All PDF files must be submitted without any restrictions (no locked files).

Engineering drawings

27	Full-sized set of Engineering Drawings (signed & sealed by a Professional Engineer registered with PEO). Paper folded to 8.5x11" with the title block exposed, one (1) copy.
28	The engineer's seal should be signed and dated and placed on the drawing proximate to the engineer's employer (City or Consultant)
29	City Right-of-Way, property lines and easements shown and labelled on all plans. For complicated sites with multiple ownerships, label the ownership parallel to the line on the appropriate side, correctly denoting the split in ownership.
30	Cover Sheet (with project, owner, consultant, package number, date, purpose: issued for permit review)
31	Index of Drawings Sheet (drawing #, drawing title, revision date)
32	Key Plan (showing sheet numbers and locations)
33	General Notes Sheet(s) (include all City construction notes + others as required by the Engineer of Record)
34	Plan and Profile Drawings (1:200 horiz. & 1:100 vert.)
35	Sections Drawings
36	Details Sheets
37	Composite Utilities Drawings
38	Erosion and Sedimentation Control Plan
39	Grading Plan
40	Reference Plan (if easement is required), one (1) copy

Technical / supporting information

41	Hydraulic Analysis Report (signed & sealed by a P.Eng. registered with PEO), one (1) copy. Required for proposed watermains 300 mm diameter and greater, including but not limited to pressures, flows, velocities, headloss, field data, FUS, etc.
42	Clearance, TW Water Asset Planning: evidence that the Hydraulic Analysis Report has been reviewed and approved by the TW-WIM Analytic Services unit. A copy of the report should be submitted with a set of drawings to TW Watermain Asset Planning.
43	Functional Servicing Report (signed & sealed by a P.Eng. registered with PEO), one (1) copy
44	Geotechnical Report (signed & sealed by a P.Eng. registered with PEO) which includes pavement design and pipe bedding design, one (1) copy
45	Structural Report for Support of Infrastructure (if applicable)
46	Design Brief for all sized watermains (signed & sealed by a P.Eng. registered with PEO), which may include design criteria, WM head loss calculations, design sheet(s), design flow rates, pressures, zones, etc., one (1) copy
47	Frost penetration calculations (if applicable): insulation details for watermains, sewers and service connections adjacent to ventilated underground structures or where there is insufficient ground cover; refer to City standard T-708.01-4 and provide frost penetration calculations.

Common errors: drawing package

1	Missing General Notes or Details sheets
2	Ensure design data on drawings refers to the correct specification
3	Inconsistencies in text and line work between plan vs. profile
4	Inconsistencies between design drawing & pipe data form
5	Incorrectly calculated pipe slopes (from inverts)
6	Pipes missing from plan or profile
7	Add notes and details to the drawings for access/location of groundwater monitoring stations.
8	Add existing pipes/conduit/plant for crossings to profiles, dimension separation
9	Only label sewers/watermain as "Proposed" if the infrastructure is part of this application. Indicate "Future" for pipes subject to later applications and "Existing" for existing pipes.
10	Include specifications for abandonment/removal of pipes on drawings
11	Other drawings missing from package
12	Provide more detail in constrained areas (additional sections to demonstrate separation/functionality, etc.)

Common errors: applications

13	Incomplete form
14	Submitted an outdated application form
15	Transfer of Review checklist incomplete or missing
16	Incomplete description of works on the application form and/or cover letter
17	Provide copy of transmittal for concurrent circulation to MECP
18	Provide written sign-off/permit from affected parties: TRCA / CN / CP / private land owner.
19	Missing corporate registration.
20	Incorrect authorized signature. Must be able to bind the corporation
21	Missing pipe data form
22	Ensure Key Plan matches design drawings
23	Compliance letter for F-6-1 missing
24	Completed Environmental Screening incorrectly
25	Paper forms submitted without original signatures

Common errors: other

26	Submitting a design change as part of an ECA/DWWP application instead of through S110/CRR. Similarly, submitting permits without having closed the CRR/S110 review comments. This really bogs down the permitting process and is the most frequently occurring item on this list.
27	Resubmission didn't fully address previous comments
28	Missing sewer design sheets and/or hydraulic calculations
29	Confirm design flows from design sheet and reports
30	Missing head loss calculations

Permits this checklist is for

Drinking Water Works Permit (DWWP) / Watermain Approval

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